Know which projects earn their fee.

Each project is set up from its contract: the phases, the fee for each, and whether the fee is fixed, hourly, or a percentage of construction cost. When a phase is reached, or on the dates the contract sets, the invoice is prepared, you approve it, and it goes out in your name and is followed up until it is paid.

Yes. At each month-end, hours and costs are read from your timesheet or project tool and set against the fee for the phase underway, so you see which projects have used more of their fee than the work completed, and which phases are finished but not yet invoiced. Both come to the top of the monthly read, with unbilled work listed by age.

Time recorded on work outside the contract is kept apart from the phase it sits in and listed by project each month, so a change the customer asked for becomes additional services to agree, not a loss found when the phase closes. Once the customer signs, it is invoiced on the terms the agreement sets.

It is net fees earned divided by the direct labor cost of the time charged to projects: what each dollar of project salary brings back in fees. It falls when hours go on work nobody is paying for, such as design changes never agreed, and it shows that while the project is still running. Visory reports it every month, project by project, from your timesheets and the ledger.

Possibly. Under the Fair Labor Standards Act, an employee who is not exempt is paid at least time and one-half for hours over 40 in a workweek. An architect can be exempt as a learned professional when their primary duty requires advanced knowledge in a field of science or learning, which the regulations say includes architecture, and they are paid a salary of at least $684 a week. States can add their own rules: in California, overtime is also due after eight hours in a workday, and an exempt professional earns at least twice the state minimum wage for full-time work. Your Payroll Specialist records each role’s status as you set it, and Delphi AI checks every run against it. This is general information, not legal advice.

It may be. For federal employment taxes, the IRS looks at who controls how the work is done, who controls the business side of it, and how the relationship is set up. Under federal wage law, the question is whether the person depends on your firm for work or is in business for themself. That call is yours, with legal advice, and nothing here is legal advice. Visory shows how long each freelancer has worked with you, how often, and at what cost, which is usually where the question starts.

For tax years beginning after 2025, a business files Form 1099-NEC for each person it paid at least $2,000 during the year for services by someone who is not its employee, and the form goes to the consultant and to the IRS by January 31. Payments to a corporation are generally not reported. A consultant who has not given you a correct taxpayer identification number is subject to backup withholding at 24%. Visory codes consultant payments to the consultant as they are paid, so each total is in the ledger at year-end. Whether a payment is reportable is a tax question, and this is not tax advice.

In California, generally yes. The Business and Professions Code requires a written contract, signed before work begins unless the customer knowingly states in writing that work may start sooner, describing the project, the services, the basis of compensation and method of payment, and how additional services and changes will be handled. Architects licensed in other states work under their own state’s law. Visory sets up each project’s billing from the contract you sign and keeps work outside it apart. What your contracts must say is a question for your legal advisor, and this is general information, not legal advice.

Visory charges one flat monthly fee for the scope we agree. No timesheets, no hourly billing, no surprises. The fee reflects the services you take and the volume of work in your firm, from the size of the pay run to the number of project invoices and consultant bills each month, so you know the monthly cost before you start.