Visory ensures we have a clear view of who we need to pay and how that impacts cash flow so that there are no surprises.
Rachelle Harper Co-founder and COO · BrandBossHQ Accounts payable
Bills done for you. Paid when you say so.
Visory runs your accounts payable as part of your finance function. Bills are captured, coded, and checked against what has already been paid, then lined up for your approval, because the one person who should ever release money from your accounts is you.
- Every bill captured and coded the day it arrives, to your own chart of accounts.
- Checked against what’s already paid, so duplicates are caught before payment.
- You approve every payment: nothing is paid until you say so.
Bills · week of March 9 9 new
Kestrel HostingReady to approve $880
Fitout ElectricalReady to approve $2,450
Northway FreightReady to approveHeld as a duplicate $1,240
and 6 more bills
Duplicate caught by DelphiMatches a bill already paid.Confirmed by 
Bookkeeper
Bookkeeper Paid on their due dates once you approve. Approve 8 bills
Trusted by growing businesses across the US and Australia.
Works inside your file 
What you get every month
The monthly scope, numbered and specific.
Six deliverables every month, specified like a product. If it is not on this list, we agree it before it is in scope.
Accounts payable · monthly deliverables Included in your flat monthly fee
Bills captured and coded
Every bill into one place the day it arrives, coded to your chart of accounts. Delphi AI prepares and checks the coding in the background for your team.
Checked against what’s already paid
Every new bill matched against history and its vendor verified before it reaches you. Harbour Studio’s March: a $1,240 duplicate caught and held before payment.
Approvals routed to you
Every bill lined up for your approval before payment, with the bill behind it on the platform.
Payment runs prepared
Payment timing managed against your cash position, not just the due date, and runs released only when you authorize them.
Payments reconciled
Every payment matched and reconciled, with a full history of vendor, amount, date, and reconciliation status.
What you owe, visible
Outstanding, scheduled, and completed payments in one view, with what is committed this month against next.
And what is not included: income tax returns, audits, and invoicing your customers or following up what you are owed: that is accounts receivable. The books behind the bills are bookkeeping, on the same platform.
Why change
Paying late costs trust. Paying twice costs money.
Without one owned process, bills arrive everywhere, approvals happen in hallways, and the same invoice can be paid twice without anyone noticing until the vendor statement does.
Doing it yourself
The owner pays the bills.
- Bills arrive everywhere: email, paper, a photo on someone’s phone, a drawer.
- Paid in batches when cash allows: some early, some late, none to a plan.
- No second look: a resent invoice reads exactly like a new one.
- Vendor emails land on you: every “where is our payment?” interrupts your day.
Spread across the team
Everyone pays, nobody owns it.
- Approvals in hallways: a nod in passing, reconstructed from memory later.
- Who paid what: three people can pay a bill, so sometimes two of them do.
- Terms unused: bills paid the day they arrive, whatever the due date offered.
- Month-end surprises: what you owe is only clear once it has already left.
Visory runs payables as one controlled process.
The bills Captured and coded the day they arrive
Every bill in one place, coded to your chart of accounts, and queued for approval.
The control Checked, then approved by you
Every bill checked against what is already paid, then lined up for you before payment.
The engine Delphi AI, with human oversight
Your team runs your payables; Delphi AI flags duplicates and anything unusual in the background, and your team follows up each flag before it reaches you.
The fee One flat monthly fee
No timesheets, no hourly billing, no surprises.
Paying on time and paying only what you owe are different jobs. Visory does both.
One system, five services
Your team runs the work. Delphi AI prepares and checks it in the background.
Every Visory service runs the same way: a dedicated team, Delphi AI under their oversight, and one platform where you can see all of it.
- A dedicated team. A Business Performance Partner, a Manager, a Bookkeeper, and a Payroll Specialist: named people who know your business.
- Delphi AI, with human oversight. Delphi AI prepares and checks the routine work in the background, and your team oversees every service.
- One platform. Questions, approvals, and the state of the month in one place, and anything that moves money is authorized by you.
The same system runs bookkeeping, payroll, payables, receivables, and Visory Insights. Only the work changes.
One bank line, start to finish
Coded and checkedAccount and category set Delphi AI
Overseen by your Bookkeeper
Anything that does not clear goes to them Bookkeeper
Bookkeeper
Anything unusual, flaggedOne question in the platform, for you to answer You
Reconciled into your file Done
Why control comes first
Hand over the work. Keep the keys.
The fear with outsourcing payables is losing control of your own money. Visory is built the other way around: the capture, coding, and checking leave your plate, and the authority never does.
Every bill is lined up for your approval, nothing is paid until you say so, and every payment stays on record with the bill behind it. The work moves; the keys stay in your pocket.
Your approvals
Nothing moves money without you.
Your approval is the spine of the service, on every bill and every run.
- Every bill lined up for your approval before payment
- Payment runs released only when you authorize them
- Every payment on record, with the bill behind it
The bill that never got paid twice.
In Harbour Studio’s March, a vendor resent an invoice that had already been paid. Delphi AI matched it against history and flagged it, your bookkeeper confirmed it, and $1,240 stayed in the account. That check runs on every bill, before anything reaches you.
See how Visory works in practiceThe monthly rhythm
Run every month to the same rhythm.
Payables runs to a weekly rhythm inside the monthly one: capture, check, your approval, and the run. Here is the week of March 9 for Harbour Studio.
All week Captured and coded as they land Nine bills into one place, coded and checked
Before the run Checked against history One duplicate caught: $1,240 held, never paid
Your part You approve the run Authorized by you Eight bills approved in one sitting, on the platform
Thursday, April 9 The session 
9:00 to 9:45am with your Business Performance Partner: cash commitments, vendor concentration, and spending trends
9:00 to 9:45am with your Business Performance Partner: cash commitments, vendor concentration, and spending trends The monthly read on what your spending is telling you is Visory Insights, part of the same rhythm.
See how Visory works in practiceIn their words
What changes when the bills are handled.
Rachelle Harper Co-founder and COO · BrandBossHQ One week, end to end · Harbour Studio
$1,240 A duplicate vendor bill flagged by Delphi AI, confirmed by your bookkeeper, and held before payment.
8 bills The week of March 9: nine captured and checked, one held as a duplicate, eight approved in one sitting.
Every payment Authorized by you before it left the account, with the bill behind it on file.
Pricing
Know the cost before you start.
One flat monthly fee for the scope we agree. Nobody here bills by the hour.
A scope agreed up front
What Visory runs each month is written down before you commit, so the fee is attached to a defined scope, not an estimate of hours.
A fee that moves with scope, not hours
No timesheets. The fee reflects the services you take and the volume of work in your business, and it only changes when the scope does.
An estimate before you talk to anyone
Choose the services you need and see an estimated monthly fee on the pricing page, in your own time.
The finance function
Five services, one finance function.
Payables runs on the same team, the same platform, and the same monthly rhythm as the rest of your finance function, added when you need it.
Bookkeeping
Every transaction coded and reconciled, month-end closed on schedule.
Explore bookkeepingPayroll
Pay runs prepared, checked, and paid on time, every cycle.
See how payroll runsAccounts receivable
Invoices out on schedule, overdue accounts followed up in your name.
See accounts receivableVisory Insights
Once a month: what changed, what it means, and what to do next.
See how Insights worksCommon questions
Get straight answers on accounts payable.
What CEOs, presidents, and founders ask before they hand over the bills.
Do I keep control over what gets paid?
Yes. Every bill is lined up for your approval, and nothing is paid until you say so. Visory prepares and checks the work; every payment is authorized by you.
How do you stop duplicates and overpayments?
Every new bill is checked against what has already been captured and paid before it reaches you, and every vendor is verified. Delphi AI flags duplicates and anything unusual in the background, and your team follows up each flag. When something does not match, it comes to you as a question, not a quiet payment.
What do our vendors notice?
Bills paid on the timing you approve, and a dedicated team that answers when they ask about a payment. Vendor communications are handled by your team, so the “where is our payment?” emails stop landing on you.
What is in scope, end to end?
Capture and coding, the duplicate check and vendor verification, approval routing, payment runs timed against your cash position, payment reconciliation, and a current view of what you owe: the six deliverables above. Anything beyond them is agreed before it is in scope.
Does it work with our accounting software and payment tools?
Yes. Visory works inside QuickBooks and Xero for the ledger, and Bill and Ramp for payments, along with your bank feeds. Your books stay in your own accounting file, which you own and can open at any time, and any change to your setup is agreed with you before we start.
How is this kept secure?
Access is limited to the role each person holds, so the people who run the work are never the people who approve it. Your data is hosted on Amazon Web Services and encrypted at rest with AES-256, every payment is authorized by you, and each one keeps its history of vendor, amount, date, and reconciliation status.
How does pricing work?
One flat monthly fee for the scope we agree, with no timesheets and no hourly billing. The fee reflects the services you take and the volume of work in your business, so you know the cost before you start. Choose the services you need on the pricing page to see an estimated monthly fee.
More questions, longer answers. Every question has its own link. See all common questions
General information for businesses in the United States, not financial advice.
Getting started
Start with clarity, not a contract.
Three steps, each useful on its own. Each one is where you find out what the next is worth.
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Book a discovery call
An obligation-free conversation about your goals and what you want the numbers to tell you.
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Get your free financial health check
A senior member of the Visory team will analyze your financials and show you where your finance function can improve. It is free, and it is your own numbers.
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Receive a clear proposal
A clear commercial proposal for the scope we agree, on one flat monthly fee. No hourly billing. You decide whether to go ahead.
Flat monthly fee
Get started
Pay the right bills, on the right day.
Start with a discovery call. We will listen first, then show you what a controlled payables process would change for your cash.